Virtual & Hybrid Event Case Studies
Learn which questions can make all the difference in your small meeting planning and experience
Small meeting planning typically begins with identifying the space you’ll use, a few pieces of equipment you’ll need and ordering any needed food and beverages. But small meetings can easily become big experiences with just a few impactful technology additions! With the right experts and solutions, meeting planners have the power to create small meetings that are collaborative, innovative and even transformative.
Download the Five Key Questions All Small Meeting Planners Should Ask Guide today!
Identify crucial areas where you can elevate your small meeting design, programming and participant experience. Knowing which questions to ask can guide your planning and set you up for success in meeting your unique goals.
Elevate the Impact of Your Next Small Meeting with the Right Tools and Technology
Small meetings can drive the collaboration and community building that spurs innovation and change. But are you using the right tools and technology to achieve your small meeting goals? Whether you’re delivering a critical strategy session, facilitating problem solving for customer issues or helping to set the organization’s path for the future, the right meeting solutions can transform your production into a big experience!
Download the dynamic Ultimate Small Meeting Setup Infographic to learn key resources that can empower you to enhance your impact.
With this asset, explore ways to:
- Improve engagement
- Elevate the ambiance and set the mood
- Streamline meeting operations
- Keep participants focused
- Reinforce brand visuals
- Instill confidence in your presenters
- Optimize your space for seating and networking
- And more!
Deliver a big experience with your next small meeting by downloading the Ultimate Small Meeting setup Infographic today!
What’s in store for the events industry
Meeting and event professionals are heading into the summer months feeling positive about the strength of the industry. According to the Encore latest Planner Pulse report, 74 percent are actively planning, sourcing or rescheduling events — a five percent increase over the Fall 2022 Planner Pulse report.
Budgets also appear to be holding firm. Only nine percent of respondents expect their budgets to decrease this year. Seventy-seven percent say that budgets will increase or remain flat. Meeting and event professionals also shared information about budget items they consider ‘nice to haves’ rather than ‘must haves.’
Another key finding shed light on attitudes about event professional continuing education. According to the Encore Planner Pulse report, 56 percent of event professionals attend educational sessions, with 25 percent attending educational sessions regularly. Individuals with more than 20 years of industry experience were more likely to value education and attend sessions often or very often than those with less experience.
Want a snapshot of these results? Download an infographic of the Encore Spring 2023 Planner Pulse report.
Key findings from the Encore 2022 Winter Planner Pulse
With the world of events ever-changing, staying up-to-date on the latest industry trends is an essential tool for crafting successful experiences. To help ensure your event design, programming and format resonates with today’s audiences, Encore surveys meeting and event professionals quarterly to capture a closer look into today’s event landscape and to maintain a pulse on where meeting event needs are heading.
Read on to learn key insights from our latest survey.
Human connection and engagement are the most impactful values for in-person events
When it comes to the most valuable components of this type of event, networking and relationship-building topped the list.
Connecting audiences to organizations’ missions and providing training and education were two other aspects of in-person events that planners ranked highly. What do these insights mean for your event? It may be worthwhile to focus on these core points with your in-person programming or weave them into the content to be delivered.
It’s worth noting that whether your goal is to drive professional relationships or deliver educational sessions, none of these activities occur in a vacuum. For example, educating attendees on an organization’s mission can help them feel more connected, give them a purpose for being there, encourage engagement with one another and inspire action. Strategic educational programming also provides a great atmosphere for learning and personal growth, which can set the stage for more intentional networking conversations and greatly enhance the overall experience.
In-person events will continue to increase with each new quarter
While meeting and event trends have rapidly evolved over the past few years, our research shows that in-person events have returned as the primary format – a trend expected to gain momentum as we move forward in 2023. This remained consistent with our 2022 Winter Planners Pulse.
Meanwhile, interest in hybrid and virtual gatherings is expected to plateau, with hybrid events forecasted to make up just 15 percent of all events held from the First Quarter of this year to the Third. Similarly, only 14 percent of all events held in the First and Second Quarters are anticipated to be virtual. This number is expected to drop to 11 percent in the Third Quarter.
Planners have not only confirmed the most valuable aspects of in-person events, as outlined in the section above. They’re also prioritizing this format’s benefits over virtual and hybrid advantages when designing experiences.
Most planners expect their audience numbers to grow this year
According to 62 percent of the planners we surveyed, audience sizes will continue to increase in numbers. Four of 10 planners believe the growth in participant numbers will be greater than 10 percent, demonstrating a surge of interest in events overall.
This data brings a welcome implication — people are actively interested in physically attending conferences, meetings and other events, making now the perfect time for you to invest more resources into their event design. Get ahead of the curve by ensuring you have the best solutions to deliver successful outcomes.
Six of 10 planners will see budget increases — driven by food and beverage, room rates and transportation costs
Last year saw tremendous advances in our industry despite the rise in in-person costs, driven by inflation. Luckily, the majority of meeting professionals will likely also see an increase in their budgets, with six out of 10 planners expecting their event budgets to be higher this year than in 2022.
Seventy percent of these budget hikes are predicted to exceed 10 percent, with the uptick largely attributed to food and beverage expenses. Higher rates for hotel stays and transportation are secondary factors that are likely to contribute to the improved budgets as well.
DE&I is an important ESG area of focus
Environmental, social and governance (ESG) objectives remain an opportunity in 2023. We asked planners about four major ESG issues to collect feedback on the role they play in event planning. Those issues were: Diversity, Equity & Inclusion (DE&I), environmental sustainability, social responsibility, and local legislation that aligns with organizational values.
Our findings? Approximately half of event professionals (55 percent) view DE&I as the most important ESG area to consider while selecting venues. This research speaks volumes about how event professionals now prioritize DE&I when making critical event planning decisions.
When it comes to selecting a venue, event professionals regard the other ESG attributes in the following order of importance:
- Local legislation that is aligned with organization values (45 percent)
- Environmental sustainability (45 percent)
- Social responsibility (42 percent)
In terms of choosing an AV/event technology partner, event professionals prioritize the following attributes behind DE&I:
- Environmental sustainability (40 percent)
- Local legislation that is aligned with organization values (39 percent)
- Social responsibility (35 percent)
Insights-led meeting planning for more engaging experiences
Leveraging today’s top trends helps you create more successful events and empowers you to make smart decisions about how to elevate the details behind your event production and design to achieve your specific goals. Download our report today for more data-informed guidance on the factors your peers are considering when planning an engaging and memorable event. It covers the latest information you need to know about our industry’s top trends, so you have the insights you’ll need to deliver an experience that truly resonates with your attendees in today’s event landscape.
Interested in personalized solutions that can help optimize your next event? Request a free consultation with our event experts! We’d love to discuss your specific needs and help you develop a transformative experience that achieves your event goals.
AR has been toted as “the future of media and marketing,” and for good reason. Use of Augmented Reality activations has not only aided in keeping brands top-of-mind for longer, but has also reduced overall cost for building prototypes. Being able to show complex ideas in a
simple engaging way instills confidence in your viewers, helping them visualize your product or even aiding in training.
Custom Centerpiece
Create beautiful and dynamic visuals at your next event with in the perfect unison of traditional print work and digital creativity. Encore’s AR Posters are an excellent way for audience members to engage with your message through their the ease of their mobile devices. Just frame the print in your camera’s viewfinder and watch it come alive with rich digital animations and motion graphics.
This custom, active, content-driven experience takes traditional print work and enhances it with multi-layer digital content. Animate 3D objects, use motions graphics, or input audio and video to add deeper meaning to your content.
Scavenger Hunt
A great way to encourage exploration your event venue, our AR Scavenger Hunt sends your guests on a quest to seek digital items in their physical space. This interactive activity is an excellent way to incentivize visits to premium sponsors, or simply to maximize the use of your venue space.
AR Posters
Create beautiful and dynamic visuals at your next event in the perfect unison of traditional print work and digital creativity. Encore’s AR Posters are an excellent way for audience members to engage with your message through the ease of their mobile devices. Just frame the print in your camera’s viewfinder and watch it come alive with rich digital animations and motion graphics.
This custom, active, content-driven experience takes traditional print work and enhances it with multi-layer digital content. Animate 3D objects, use motion graphics or input audio and video to add deeper meaning to your content.
Executive Welcome
Set the tone at your next event through an impactful, AR-powered welcome address, and communicate with your attendees through a fully browser-based interface that they can access anywhere, anytime.
Ahead of your event, our skilled MediaLab Creative Service’s content specialists will craft a life-like ‘avatar’ of leadership with the message you’d like to communicate, allowing you to address everyone in an engaging experience through their mobile device.
Active Branding Engagement
Augment existing graphics or logos with rich digital animation and motion graphics for your guests to discover. Choose the preferred product or surface to highlight your event theme or enhance your sponsor’s brand impact with 3D objects, audio, and video.
3D Environment Portal
Invite your guests to step into a digital world, travel through time, or explore a creative space through their mobile devices. Customize the space the way you like it and create an experience that inspires viewers to see even more than the physical space in front of them
Integrate with our Chime Live Platform
Our Chime Live engagement platform transforms the virtual and hybrid experience with a full-service end-to-end solution tailored to your unique event needs, and pushes your AR activations even further.
Chime Live allows for even more valuable analytics, seamless connectivity, and an unparalleled experience for both in-person and remote users of your Augmented Reality event pieces.
We customise Chime Live to tell your story and highlight what’s important, driving engagement to deliver the outcomes you need – before, during and after your event.
Technology That Connects
Encore’s technology solutions equip you with the latest in innovation to keep your attendees engaged, connected and inspired. Get in touch with our experts for your event experience needs.
Call us at 888-287-3687 or click the button below to get started!
Our holographic technology is designed to deliver a truly, lifelike, lifestyle, real-time or scheduled, volumetric digital experience. It brings the magic and power of the digital world into a real holographic presence, and includes an end-to-end system for creation, management, delivery and playback of interactive holograph content.
Whether you’re looking to beam a presenter to your event without having to travel, showcase a new product in an innovative way, or create an impactful experience for event attendees, Our award-winning technology is a wow experience that will deliver your message in a memorable way.
Beam yourself and your content around the world on one or many devices simultaneously
High density, multitouch and crystal clear
- Different size options from fully life-sized lifelike to table-top form
- Smart Camera AI-enabled
- Custom content options
Where to use Hologram Capsule
- Showcase products and interact with clients like never before
- Sale points, pop-ups and activations
- Speakers can beam into conferences and business meetings without travel
- Impress your guests and create memorable moments
Technology That Connects
Encore’s technology solutions equip you with the latest in innovation to keep your attendees engaged, connected and inspired. Get in touch with our experts for your event experience needs.
Call us at 888-287-3687 or click the button below to get started!
All Events - Made Easier
Our team members have the technology and expertise to help transform any event experience with ease—whether in-person, virtual, or a hybrid of the two. Since 2009, Encore has been seamlessly connecting in-person and virtual audiences around the globe. We have a full range of leading-edge solutions to engage with those at your location and participants joining for anywhere. Let’s create the perfect event together.
Elevate Every Event with the Best Platforms
With hundreds of event platforms on the market today, choosing the right solution for any meeting or event can be daunting. So, we’ve curated a portfolio of best-in-class platforms, selecting partners with deep industry expertise to meet your needs. From self-managed one-hour online meetings to fully-managed multi-day in-person conferences and trade shows with hybrid components, we can help you find the best solution and recommend the right level of support from Encore production and technology specialists.
What's on this page:
Related Hybrid Content:
Cvent Attendee Hub®
Guided Self-Service Platform
Elevate your virtual event experience beyond streaming services with Cvent Attendee Hub. Create more memorable, measurable, and valuable experiences for your attendees. Provides solutions to plan, promote, and drive engagement for your virtual and hybrid events reliably and securely.
Cvent Attendee Hub®
Chime GoSM
Quick Start Full-Service App
Chime Go is a fully-supported, quick start event app that’s easy, affordable & professional. We can configure Chime Go in multiple ways to support your in-person, virtual & hybrid meetings. With Encore experts by your side, feel confident that you can take your event to the next level.
Chime GoSM
Chime LiveSM
Choreographed Event Experiences
Transform your next event with the Chime Live platform, built to drive engagement whether your attendees are joining onsite, online or in combination. Our full-service solution can be customized to tell your story, highlight what’s important and deliver the outcomes you need pre-, during and post-event.
Chime LiveSM
Notified®
Virtual Event Platform
Immersive Virtual Expos & Conferences
Immerse remote attendees in event spaces that emulate the in-person experience with the Notified Virtual Event platform. Encore and Notify bring you seamless large-scale hybrid conferences and exhibitions with in-app streaming, production expertise and creative services.
Notified® Virtual Event Platform
Even if you bring your own platform, Encore can provide creative, production, and technology support services to enhance your event.
End-to-End Event Solutions
From strategy and creative to production and technology to the event and post-event follow-up, we have expertise to help you deliver boundless inspiration, connections and engagement.
We'll Work With You Every Step Of Your Event
Benefits of Extending Your In-Person Meeting to Hybrid or Virtual
Expand your in-person meeting to accomodate remote participants with or convert your event to virtual if you can’t meet in-person. There are boundless benefits of engaging your audience virtually and in-person , during and after events that
you may not have considered such as:
Increased Attendance & Scalability
Thought Leadership
Networking
New Revenue Streams
Richer Event Data
On-Demand Viewing Flexibility
Expanded Social Reach
Case Studies for In-Person, Hybrid & Virtual Event Platforms
Need some inspiration? Check out our in-person, virtual and hybrid case studies for some real world examples of our successful customer collaborations.
Let’s Talk About Your Event Experience Needs.
Call us at 888-287-3687 or click the button below to get started!
To contact a specific venue, please proceed via Global Locator. This will allow you to get in touch with the venue team to assist with your event experience needs.
What Our Customers Say:
As many as 1 out of every 5 meetings you plan in 2023 might be hybrid, according to the Encore Fall 2022 Planner Pulse Report. This expectation comes with a unique set of advantages and challenges. Incorporating a hybrid element can increase your message’s reach, include people who are otherwise unable (or unwilling) to come and decrease in-person costs while boosting attendance numbers. However, planning for the two separate experiences, managing increased technology costs, and effectively engaging both in-person and remote participants become top concerns for meeting and event professionals.
Learn effective solutions for navigating these issues in ‘The Dual Event Mindset,’ the fourth section of the Encore Break Free from Conventional Thinking Guidebook. Get your free copy and discover how to take your dual-audience events to the next level.
Download 'The Dual Event Mindset'
What's Inside:
Learn how to enhance your hybrid events by conquering top challenges
Meeting and event professionals wear ‘many hats,’ multi-tasking while managing greater responsibilities thanks to multi-event formats and tighter planning windows. The new realities of your position may at times seem all-consuming, but when was the last time you focused on taking care of yourself? If you can’t remember, or if it’s infrequent, it may be time to prioritize your own mental, emotional and physical well-being.
Explore tips to achieve a more manageable work-life balance with ‘Taking Care of Your Well-Being,’ the fifth section of the Encore Break Free From Conventional Thinking Guidebook. Download your copy and gain insights that will help you thrive – personally and professionally.
Download 'Taking Care of Your Well-Being'
What's Inside:
Gain insights that will help you thrive – both personally and professionally.
Have you heard events referred to as ‘culture keepers’? The events you plan create space for connection and collaboration to spark ideas and change people’s perspectives. In doing so, they can also help strengthen an organization’s culture, which plays a major role in employee engagement.
Learn how event elements, ranging from immersive technology to DEI initiatives, can create or reinforce an organization’s culture in ‘Events as Culture Keepers,’ the second section in Encore’s Break Free from Conventional Thinking Guidebook. Download your free copy and discover easy ways to incorporate elements that reflect a company’s values, personality, mission and vision into their events.
Download 'Events as Culture Keepers'
What's Inside:
